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Clerk of the Board

Duties and Responsibilities

In Mississippi, the Chancery Clerk also serves as the Clerk of the Board of Supervisors, which is a major part of the job. These duties are defined largely by Mississippi state law and practical county operations.

Core Duties as Clerk of the Board

Attend and Record Board Meetings
- Attend all Board of Supervisors meetings
- Take and maintain official minutes (this is critical—minutes are the legal record of county actions)
- Ensure minutes are accurate, complete, and properly approved
Maintain Official Records
- Keep and preserve all board records, including: Minutes, Resolutions, Orders, Contracts
- Maintain records in compliance with Mississippi record retention laws
Prepare Agendas and Documentation
- Work with supervisors and county staff to: Compile meeting agendas, Organize supporting documents
- Distribute materials prior to meetings
Publish Notices & Legal Advertising
- Ensure legal notices are properly:
  - Advertised in the newspaper (e.g., meeting notices, bids, hearings)
  - Posted according to law
  - This includes bid notices, public hearings, and budget notices
Process Claims and Accounts Payable
- Receive and file claims against the county
- Present claims to the Board for approval
- After approval:
  - Prepare checks
  - Maintain records of disbursements
Maintain County Financial Records
- Keep a ledger of:
  - County revenues
  - Expenditures
  - Track budgets and ensure proper documentation of financial actions
Handle Bids and Contracts
- Receive and open bids (often publicly during meetings)
- Record bid results in minutes
- Maintain official contract records once awarded
Administer Oaths and Maintain Bonds
- Administer oaths of office to county officials
- Maintain surety bonds for elected officials and employees

Board Minutes & Claims

Minutes Clerk
Mailing Address Angela Thrash, Chancery Clerk Attn: Minutes Clerk PO Drawer CC Gulfport, MS 39502	Physical Address Angela Thrash, Chancery Clerk Attn: Minutes Clerk 1801 23rd Ave Gulfport, MS 39501
Henrietta Caranna - Minutes Clerk Phone: (228) 865-4195 Fax: (228) 214-1513 Email: minutesclerk@co.harrison.ms.us
Claudine Forbes - Minutes Clerk Phone: (228) 865-4195 Fax: (228) 214-1513 Email: cforbes@co.harrison.ms.us
Brenda Salloum - Minutes Clerk Phone: (228) 865-4195 Fax: (228) 214-1513 Email: bsalloum@co.harrison.ms.us